Florida Keys Wedding Setup & Breakdown Services
DIY-friendly décor help for a stress-free day in paradise. We specialize in setting up and breaking down your wedding decorations across the Upper Florida Keys – from Key Largo and Tavernier to Islamorada, Marathon, and beyond. Whether you’re planning a simple beach ceremony or an elaborate reception under the palms, our relaxed yet professional team has you covered. Explore our flexible packages below for ceremony, reception, or full-day wedding setup services.
💍Ceremony Setup Package (From $400)💍
Let us handle the ceremony decor setup so you can stroll down the aisle worry-free.
Perfect for couples who only need ceremony decor assistance. We ensure your arbor/arch, aisle décor, and signs are beautifully in place at your venue – well before guests arrive – so you can stroll down the aisle worry-free and soak in the island vibes 🌴. (Pictured: a beach ceremony at Coconut Palm Inn with 70 guests)
Base Price Range: $400–$700 (for a standard 80-guest ceremony in the Upper Keys)
Includes: We handle all ceremony-site décor setup, such as:
Arch or arbor assembly (with any drapery or DIY wedding décor pieces you provide)
Aisle markers and runners laid out (lanterns, petals, chairs decor, etc.)
Placement of signage (welcome sign, directional signs) and any ceremony tables (unity ceremony, sand ceremony, guest book)
Available: Rentals where setup in not covered in your contract
Add-On Available: Post-ceremony breakdown service. We can return after “I do” to take down and pack up all ceremony items (especially helpful if décor needs to move to the reception). This add-on ensures you leave the cleanup to us for a truly stress-free transition. (Typically +$100–$200; often discounted when combined with setup.)
💍 Customization Factors: The final quote for a ceremony setup can adjust based on your specific needs. For example, décor complexity plays a role – a simple arbor with minimal décor will cost less than an elaborate floral arch or a custom bamboo structure that requires extra assembly time. If your ceremony site is farther or challenging to access (e.g. a remote beach, private island, or a venue at the far end of our service range), a travel fee may apply (we’ll always discuss this upfront; venues within Key Largo to Marathon are typically included). Additional staff may be needed for very intricate setups or tight time windows – if so, we’ll let you know in advance and outline the cost (for instance, adding a second arch or extensive drapery might require an extra team member, roughly +$100~). Rest assured, we will tailor the package so you have exactly the help you need, and we’ll communicate how each custom element affects your quote.
🏝️Reception Setup Package (From $600)🏝️
Designed to bring your reception space to life so you and your guests can celebrate without lifting a finger. If your ceremony is handled separately (or you’re having a DIY backyard reception in Key Largo or a waterfront party at Largo Resort), this package covers all the reception décor details. We work behind the scenes (often while you’re at the ceremony or getting ready) to have everything ready by cocktail hour.
Base Price Range: $600–$1,200 (for a typical 80-guest reception setup; larger or more elaborate events may be higher)
Includes: Complete reception décor setup, including:
Venue layout and tablescapes: We’ll place tables and chairs (if not already set) and style each table with linens, centerpieces, place settings, candles, and any favors – exactly as you’ve planned.
Lighting & ambiance: Hang string lights, lanterns, or other lighting décor (for example, bistro lights under a tent or fairy lights in palm trees) to create that perfect Keys atmosphere.
Stations & signage: Set up your seating chart display, welcome table, gift table, dessert table, and all special décor touches – from a photo booth backdrop to a standout sweetheart table – making sure every detail is picture-perfect.
Add-On Available: End-of-night reception breakdown. After the party, let us handle cleanup of all your decorations. We’ll pack up centerpieces, signage, lights – even stack rental chairs or gather linens for return – so you and your family can simply head off to the after-party or get some rest. (Optional add-on, often bundled at a discount with reception setup.)
Seaside Setups LLC – Wedding Decor Setup & Breakdown Pricing Guide
🌺Full Wedding Package= Ceremony + Reception (From $1000)🌺
Our comprehensive Ceremony + Reception bundle for a completely hands-off day. This full-day package includes both the ceremony setup and reception setup services above – plus we coordinate transitioning décor between venues and include all breakdown services at the end of the night. It’s ideal for couples who want total peace of mind from morning to midnight. (Example: a beach ceremony in Islamorada followed by a resort reception in Key Largo – we handle it all.)
Base Price Range: ~$1,000–$1,800 (full day service for around 80 guests, with bundle discount)
What’s Included: Our team is there for everything:
Complete setup of ceremony & reception: We arrive early to set up your ceremony decor, then immediately prepare your reception area. If your ceremony and reception are at different sites, we seamlessly move any décor between locations (for instance, repurposing your arch florals for the sweetheart table).
All-day coordination: We manage the timeline and logistics of décor on your wedding day, so you and your crew don’t have to. While you enjoy your day, we’ll ensure every decor element is in the right place at the right time.
Evening breakdown included: After the last dance, we return (or stay through) to quietly pack up all ceremony and reception decor. Every lantern, centerpiece, and sign will be safely packed and ready for pickup or next-day retrieval as arranged. You won’t have to assign family or worry about cleanup at all.
Bundle Savings: Booking the full wedding package gives you a discounted rate (often ~10% off compared to booking ceremony and reception setup separately). In other words, you get more value and a dedicated team for the entire day. This package ensures a truly seamless, trustworthy service – from “I do” to the sparkler send-off.
Customized Quotes & Additional Information
Personalized Quotes
Our pricing is tailored specifically to your event. Once we discuss your venue, timeline, décor details, and preferences, you'll receive a transparent, itemized quote. We clearly outline every cost element—staffing, rentals, and any special equipment—so there are no surprises. Taxes and travel fees (within Key Largo to Marathon) are typically included upfront.
Travel & Service Area
We proudly serve venues throughout the Upper Florida Keys, from Key Largo to Marathon, including popular spots like Cheeca Lodge and Coconut Palm Inn. Events outside this range or in remote locations may incur modest travel fees, which we'll discuss clearly and upfront.
Staffing
Your setup team size is customized based on your event's scale and complexity. Our pricing assumes standard staffing for an ~80-guest event (usually 2–3 team members). Larger or time-sensitive setups may require additional staff, clearly outlined in your personalized quote. We're committed to fair, competitive rates that reflect the hard work and dedication of our local crew.
Rentals & Decor Items
Our pricing covers setup and breakdown labor using your provided décor—whether DIY projects, rentals, or purchased items. We do not provide décor directly in our standard packages but can happily recommend trusted local vendors or assist in sourcing items upon request (quoted separately).
Custom Requests
Have unique décor needs or multi-day event plans like a welcome party or brunch? We're flexible and happy to provide custom quotes. Whether it's breakdown-only services, specialized décor setups like tiki torches or sailcloth tents, or multi-event coverage, we'll accommodate your vision with clear and fair pricing.
Booking & Next Steps
Ready to discuss details? Reach out for a custom quote. We'll schedule a quick call or venue walkthrough to create your personalized proposal. Early booking ensures priority scheduling, particularly for our Full Wedding Day clients. Once confirmed with a deposit, your quoted rates are locked in for peace of mind.
FAQ:
Q: Is travel included in pricing?
A: Yes, standard travel within Key Largo to Marathon is included. Remote venues may incur minor additional fees.
Q: Can we book setup or breakdown separately?
A: Absolutely—our services are flexible, and we provide clear pricing whether you book one or both.
Q: Do you supply rental items?
A: No, our standard packages assume you provide décor. We can assist with sourcing or recommend trusted vendors separately.
Ready to simplify your wedding décor logistics? [Get Your Custom Quote]
Frequently Asked Questions
Do you provide the decor items, or do wesupply them?
We handle the setup and breakdown of your decor items – we do not rent or supply our own inventory. In other words, you gather the decorations (whether DIY projects, items you’ve purchased, or rentals from other vendors) and we bring the expertise to set everything up beautifully. After the event, we’ll carefully pack all your items back up. Think of us as your setup crew: you provide the decor, and we provide the muscle and know-how!
Will you coordinate with our planner or venue on the wedding day?
Absolutely. We often work hand-in-hand with wedding planners, day-of coordinators, and venue staff to keep the day running smoothly. Before your wedding, we’re happy to connect with your planner or venue manager to review the timeline, layout, and any venue rules. On the day of, we’ll arrive on schedule (usually as early as the venue allows) and coordinate on details like placement, timing, and any transitions (for example, flipping the ceremony space into a reception area). If you don’t have a planner, no worries – we’re experienced in managing the décor timeline ourselves and will ensure everything is done on time for your guests’ arrival.
How far in advance should we book our date?
As soon as you know you’ll need our services! The Florida Keys are a popular wedding destination, and prime dates (especially spring and fall weekends) can book up 6–12 months ahead. We recommend reaching out at least 3–6 months before your wedding to secure your date. That said, if your wedding is sooner, please contact us anyway – if we have availability, we’d be happy to help. We accommodate last-minute requests whenever possible, so don’t hesitate to check.